About the Position

We're seeking an Office Engineer to support large, heavy-civil infrastructure programs—including highways, roads, bridges, transit (including rail and bus), and airport projects delivered through both traditional and alternative methods. Your primary focus is to provide essential technical and administrative support to project teams. You'll manage the flow of technical documentation, maintain accurate project records, and ensure that contractual and procedural requirements are met. You'll be a key liaison between the construction contractors and design and construction compliance teams to facilitate the timely processing of submittals, RFIs, and other critical project communications.

This is a long-term, full-time, onsite position located in Manhattan, NY.

Responsibilities

• Manage, coordinate, and administer the delivery and review of shop drawings, product data, and other submittals as required by construction contracts.
• Process and record all technical documentation in accordance with approved project document control procedures.
• Coordinate and track the receipt and distribution of documents such as letters, drawings, reports, and RFIs.
• Utilize the electronic design management system (EDMS) and electronic construction management system (CMS) for all record-keeping activities.
• Maintain and update a daily project log containing a record of the number of workers, identification of major equipment, work performed, problems encountered, and other relevant data.
• Manage and maintain a complete project record, including a visual record (progress photos), of all activities that may be used as a basis for or in defense of claims.
• Utilize the electronic design management system (EDMS) and electronic construction management system (CMS) for all record-keeping activities.
• Ensure that all daily diaries and progress photos are uploaded to the EDMS/CMS within twenty-four (24) hours of creation.
• Assist in preparing project status reports regarding the progress, schedule, and quality of project work.
• Assist in scheduling, facilitating, and administering regular project meetings.
• Prepare and promptly distribute minutes of project meetings, ensuring discussions on procedures, progress, and scheduling are accurately captured.
• Facilitate the resolution of project issues by conducting research, interpreting contractual intent for recommendation, and providing the PM team with the positions of different parties.
• Organize, store, and maintain material samples to be used during construction in a dedicated sample room, ensuring proper identification and data are associated with each sample.
• Store, display, and manage scale or full-size mock-ups, maintaining digital records of any mock-ups that are discarded.
• Maintain an updated list and contact information for key individuals involved in the review and approval of architectural materials and installations.
• Provide professional and administrative assistance for claims and counterclaims, including preparing factual summaries, schedule analyses, and chronologies of events.
• Maintain record copies of all contracts, drawings, change orders, and other modifications in good order, keeping them current to record changes made during design and construction.

Skills and Attributes

• Excellent written and verbal communication and interpersonal skills.
• Strong project coordination, multi-tasking, and organizational skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Ability to work in a fast-paced project office environment.
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement.

Minimum Qualifications

• Bachelor's degree in engineering (civil, structural, mechanical, or electrical), construction management, or a related field, or equivalent combination of education and experience.
• 5+ years of experience as an Office Engineer or in a similar role on large-scale infrastructure or transit construction projects.
• Ability to read and comprehend electrical, communication, civil and structural engineering plans, technical specifications, and other construction documents such as work plans, procedures and shop drawings.
• Proficiency with industry standard document control software (e.g., EDMS, CMS, Unifier, and ProjectWise) for document control, RFI, and submittal management.
• Proficiency with Microsoft Office Suite/Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.)

Preferred Qualifications

• Master's degree in engineering (civil, structural, mechanical, or electrical) or construction management.
• Project Management Professional (PMP) and/or Certified Associate in Project Management (CAPM). 
• Experience with large (>$500M), complex, heavy-civil infrastructure projects that include highways, roads, bridges, transit (including rail and bus), and/or airport projects. 
• Experience delivering projects through both traditional and alternative methods (e.g., DB, CM/GC, P3). 
• Experience in Office Engineer roles supporting owners. 
• Understanding of public agency procedures and contract compliance requirements (e.g., FTA, FAA, DOTs, etc.). 
• Prior experience coordinating with contractors, design teams, and construction managers in a fast-paced project environment. 
• Exposure to cost tracking, schedule management, or document control systems 
• Experience with Microsoft Power BI, Oracle Cloud Analytics, or other dashboard KPI reporting software. 

Compensation Details

The salary range listed for this role is $114k-$135k/yr ($55-$65/hr). The final salary offered is based on multiple factors and is thoughtfully aligned with each candidate's level of experience, breadth of skills, total education achieved, certifications/licenses that have been obtained, etc.

Just LOOK at the Benefits We Offer!

• Unlimited Flexible Time Off
• Paid Holidays
• Paid Parental Leave
• Health Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Accounts (Healthcare and Dependent/Elder Care)
• Long Term Disability Insurance
• Short Term Disability Insurance
• Life Insurance and Accidental Death & Dismemberment Policy
• 401(k) Plan with Guaranteed Employer Contribution
• Formal Career Planning and Development Program
• $2,500 Annually Towards Professional Development
• Wellness Program with Monthly Wellness Stipend
• Company Cell Phone or Cell Phone Plan Reimbursement
• Free Personalized Meal Planning & Nutrition Support with a Registered Dietitian
• Free Personal Financial Planning Services
• Employee Assistance Program
• Employee Discounts
• Employee Referral Bonus

Specific plan details and coverage for each benefit noted above will be provided upon offer. #IN-LNJS